Accounts Payable Office

Finance Department - Main Finance Area - 2017

About Us

The Accounts Payable Office is responsible for the payment of City suppliers, coordinating the employee procurement card program, producing Form 1099s, and managing of the employee travel program.

Supplier Portal

City of Bowling Green suppliers are encouraged to utilize the Supplier Portal to view purchase order, invoice and payment details; reprint form 1099s; and view and/or request changes to supplier contact information. Information on how to setup an account can be found in the Quick Guide document below. If additional assistance is needed to setup an account, contact us at 270-393-3000 or

Supplier Information

The City maintains an IRS Form W-9 on each supplier. All new suppliers are required to complete the City’s substitute Form W-9 (below) and are encouraged to enroll in electronic ACH payments (form below). 

The City routinely reviews supplier files for W-9s dated more than two years old and then requests updated information. If you receive correspondence related to a W-9 Compliance Date Review, please complete the City’s substitute form W-9 or the IRS W-9 and return to or 1017 College Street, Bowling Green, KY  42101. 

Contact Us

Erin Ballou - Assistant CFOErin Ballou
Assistant CFO

April Cosby - Chief AccountantApril Cosby
Chief Accountant

Amanda Cannon - Financial SpecialistAmanda Cannon
Financial Specialist

Attention Suppliers

Accounts payable invoices can be delivered by:

  • Email (Preferred):
  • Mail:
    Attn: Accounts Payable 
    PO Box 1180
    Bowling Green, KY 42102-1180

Contact Us


Physical Address:
City Hall Annex
1017 College Street
Bowling Green, KY 42101

Mailing Address:
City of Bowling Green
Accounts Payable 
PO Box 1180
Bowling Green, KY 42102-1180

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